18th December 2018
When I first meet with event organisers I often start with discussing the brief and trying to find out what they are looking to achieve from their event and how we, at H.G. Wells, can make it happen beyond their expectations. Often I here comments such as “I would like to make our conference different from the normal one we do every year” or “I want people to walk away from this exhibition feeling that it really added value to their knowledge/contacts/role.” There’s also a lot of “I would like the Christmas Party to be the event on the social calendar, not the one that is dreaded…”
I think it’s fair to say that on some occasions business related events can often feel predictable and dull however they really don’t need to. My top tips to make 6 popular corporate events more memorable… for the right reasons!
Meetings (whether for your company’s board, sales team, or an annual company-wide occurrence) need event planning expertise just as much as big conference or exhibitions do.
So how can you make your company’s next internal meeting less of a chore and more of an experience worth people’s time away from their desk? Here are a few ideas:
- Keep the timeline tight: Depending on the purpose of the meeting, keep it as short and focused as possible by insisting on a schedule that everyone must adhere to.
- Tell stories or use metaphors: Whatever your meeting is about, make it relatable to everyday business by using real examples, case studies, and creative metaphors. People will sit still for hours watching a film, so why not steal some cinematic tricks and make your meeting more creative?
- Sprinkle in some entertainment: Why not hire in some professional entertainment? Such as a comedian or impersonator — to spruce up your agenda. Since your event is for employees or people familiar with the company, you could also hire an impersonator to mimic the CEO or other people in the room — assuming you’ve gotten their approval in advance, of course!
A great product launch should leave people buzzing with excitement and anticipation. A powerful moment for any company looking to forward their brand, a product launch is one of the few times where employees, investors, members of the press, and even competitors come together in one place.
A launch doesn’t require a big stunt or over-the-top party to be engaging. Here are three ways to challenge tradition:
- Use augmented or virtual reality: Help people experience the new product with AR or VR. Using augmented reality can show off a product and really ignite the interest of your attendees.
- Offer unusual food choices, with good caterers anything is possible. Here at H.G. Wells our caterers Tremblays can achieve lots of creative bespoke options, its not all sandwiches and wraps. Why not invoke Heston Blumenthal and set up a nitrogen ice cream bar! You can achieve weird and wonderful flavours like marshmallow and popping candy or prosecco and strawberry. Yum!
- Pick a theme: Your theme sets the tone for your whole event, driving all of your planning decisions and helping to engage attendees. Choose a theme for your launch to brainstorm relevant experiences or activations your attendees will love.
When your company decides to host a conference, your reputation is on the line. This type of event is an opportunity to demonstrate that a company is truly a thought leader in its industry, capable of bringing together speakers and content that provide real value to attendees.
Find better event speakers: Conference-goers are willing to travel far distances for the right speaker lineup. But finding and securing conference speakers isn’t always easy.
Let attendees choose their own merchandise: People love free stuff, but only if it’s something they actually want. A customisable merchandise stand is a good way to send them home with goodies they will actually keep. For example, a caricature artist who captures your attendees’ likeness is more likely to help them remember their experience than a branded keyring.
- Offer interactive food and drink stations: Yes food again! There are many ways to feed attendees and wow them at the same time — like a customisable champagne cocktail bar, live stir-fry station, or even a doughnut wall. Dotting them throughout your event is a delightful surprise!
Putting on training workshops for employees can be a thankless task. Just like school assemblies way back when, many people aren’t excited about required gatherings — especially if the training is on a dry topic like security and attendees have a mountain of work to get through back at their desks.
Break people out of their distractions and get them participating. Here are few ways to get people engaged:
- Change the room layout: Training rooms are always laid out in the same way – rows of tables and chairs. Challenge the convention and surprise your attendees by providing beanbags instead of chairs, standing podium tables, or tables with just a few chairs to encourage small groups.
- Add networking opportunities: Whether a training event is external or internal, provide people with time to connect with each other. This is where an event app can come into play, helping make networking suggestions for attendees.
- Turn audience members into participants: Encourage total participation, even from shy attendees. For those who don’t like to speak up in a group, consider using real-time polling apps to encourage the asking of questions from mobile devices.
Seminars are often used to showcase a company’s expertise on a specific topic or internally to provide employees with learning opportunities. They also usually allow audience members to interact with the speaker.
To mix things up at your next corporate seminar, consider the following tips:
- Choose a venue that you know can deliver what you need and want. It can be really fun thinking of hosting your event in a field or on a beech but the practicality often lets itself down. There are certain elements you need such as AV facilities, catering, even electricity! So make sure your venue ticks these boxes for you. Incorporate an activity during break time: Instead of the usual coffee break, consider adding something different into that time. Informal fireside chat sessions, for example, can energise attendees and help their brains get the break from learning they need to focus when they come back.
- Lean on technology: Instead of a PowerPoint presentation, consider how you can help your speakers connect with the audience better — whether that’s through an app, social media, or even a chatbot to help people discover relevant content.
Most companies throw an annual party around Christmas to celebrate their employees and show appreciation for their clients or customers. Although more light-hearted than the other types of corporate events on this list, they still need to adhere to work-appropriate parameters.
The trick? Finding the right balance between fun and out of control, as Christmas parties are often the HR department’s worst nightmare. Here are a few tips to keep things professional:
- Social photo booth: People have enjoyed taking photo booth selfies since 1925 and not much has changed. Today’s social photo booths, though, make it easy for people to take stills, videos, or GIFs, and share the images straight to their social media accounts.
- Contests: A little friendly competition can liven up your party in no time. Some fun ideas include a scavenger hunt, caption contest, or even a pub-quiz-style trivia game focused on questions about the business and or the holiday season.
- Cirque show: The circus arts have undergone an image overhaul, thanks to acts like Cirque du Soleil, which have elevated the art form to an immersive experience. Add some of that mystique to your own event by hiring contortionists, acrobats, and aerialists.
My number one tip for Christmas though? Don’t forget Mariah – everyone needs to have a boogie to “All I Want For Christmas” :)
So hopefully you can see that with a few simple tricks and a bit of planning your corporate events can be the talk of town. Also don’t forget to make the most of our expertise. We are event nutters! We love what we do and have seen and been a part of many different and wonderful events. If we can help you with planning and producing the best event then please ask us, we would love to help.
Categories: Organising your event