Blog

Case Study: Civic Ball 2019

Capacity:
250
Room:
Wells Room
Layout:
Banquet
Catering:
Three Course Dinner

One of the highlights of our year at H G Wells Conference & Events Centre is the Mayor’s Civic Ball.  This annual event is held to celebrate the Mayor’s achievements during his tenure and to raise money for charity.  This year the Mayor’s chosen charity was The York Road Project which provides emergency lodging, accommodation and support to help those experiencing homelessness in Woking. 

Preparations began many months beforehand for over two hundred guests, including visiting Mayors, local Councillors, local Charities, businesses and dignitaries. 

The entire H G Wells venue was in use for the event.   The Wells Room, our largest room at 472 square meters, was the main dining and dancing space.  This versatile, modern space was transformed from a blank canvas into a beautiful and atmospheric dining and dance area.  All tables were set beautifully with candelabras and small flowers arrangements.  The Griffin Room; carpeted throughout with a warm décor, for the drinks reception on arrival and a second bar.  Our smaller, second floor rooms were also used as green rooms for chauffeurs and other staff members for dining and changing.    

A mouth-watering main course of Feather Blade of Beef in a Guinness & Red Wine Jus, served with dauphinoise potatoes, carrot puree and braised red cabbage was freshly prepared by our in house team of experienced chefs.  All dietary requirements, such as lactose intolerance, vegetarian and vegan meals were also catered for, attendees were required to order these in advance.    

The Wells Room was set up with 24 tables, seating up to 10 people, and comfortably held over 220 diners, in fact the Wells Room, for a sit down banquet has a full capacity of 300.  There was plenty of room for a large dance floor with the sophisticated lighting rig and powerful sound system for the DJ to play great dance music to ensure the floor was full with dancers after dinner. 

The Civic Ball is always a very glamourous affair and great care is taken by our team to ensure a wonderful and memorable occasion for the Mayor and his many guests.   After the main course there was some surprise entertainment provided by a talented group of professional dancers and musicians called “Crashing Waiters”, who entertained the guests with an amazing performance, using kitchen utensils, water butts, metal trays, body percussion and fabulous rhythms they rapidly became a funky junk percussion group.  

Following desserts, toasts and an auction the Mayor and Mayoress started the dancing with their first dance.   At the end of a wonderful evening the disco finished and carriages were at 1pm.

 

 

Everything was great, the food was delicious and there were a lot of complimentary comments about it. Pauline Jackson, Mayoral & Civic Events Support Officer
– One of the highlights of our year at H G Wells Conference & Events Centre is the Mayor’s Civic Ball. This annual event is held to celebrate the Mayor’s achievements during his tenure and to raise money for charity.